The request for applications starts on 2 April 2008. A preselection committee, composed of members of the Club HD, will choose 28 programmes, i.e. 4 programmes for each of the 7 categories. The final jury will be composed of VIPs from the audio-visual, artistic and media markets, and will examine this selection of works in order to present an award to one programme from each category. Awards will be given on 21 October, during a special evening

The competition is open to all organisations (companies, schools, institutions, agencies) who produced or co-produced a programme in high-definition (directing, shooting, production or post-production). Competing programmes must have been produced in 2007 or 2008, and should be attributed to one of the 7 categories by the competitors themselves :

Categories

Live performance
> Concert, opera, theatre, sports…
Advertisment & video
> Music video, graphical design, product launch…
Short film
> Short film, school-produced film, independent film…
Event & corporate
> Commissioned works, corporate identity…
Documentary & discovery
> Documentary, report, magazine…
TV & Cinema fiction
> Feature film, TV series, 2D or 3D animated series…
Foreign production
> Programmes produced outside the french-speaking world, all categories

Competing works must have been post-produced and mastered in high-definition. The producers themselves shall apply for the competition and pick among the seven categories, first filling out the form presented on www.hdfilm-festival.com.
A DVD-Video of the programme is then required for preselection, and the programmes presented to the final jury must be made available as a 25p or 50i HDCAM master.

Competitors can view the conditions of participation and find the application form on the website www.hdfilm-festival.com

In order to be considered, all applications must include:
- The completed application form
- A DVD-Video of the programme
- This document, printed and signed
- A cheque for 15 euros, made out to Le Club HD (for application processing fees), or a wire transfer:

RIB: 30004 00948 00010045162 82
IBAN: FR76 3000 4009 4800 0100 4516 282
BIC: BNPAFRPPVRS

A confirmation e-mail will be sent to all applicants.
Online application forms must be completed by 29 September 2008. DVD copies of the programme must be postmarked by 22 September 2008.

Applications are to be sent to Le Club HD’s headquarters:

Club HD « HD FILM FESTIVAL » 5, rue Victor Hugo, 92310 SEVRES, France

The preselection process will end on 29 September 2008, when the 28 finalists will be announced, i.e. an average of four programmes per category. The producers of the selected works will have until 01 October 2008 to provide a 25p or 50i HDCAM master, failing which they will be eliminated from the competition.

Awards per category:
> Live performance award
> Documentary & discovery award
> TV & Cinema fiction award
> Short film award
> Event & corporate award
> Advertisment & video award
> Foreign production award

Alongside the 7 category awards, there are 4 special awards given to programmes in any category.

Special awards
> Club HD Grand Prize
> Special award for image
> Special award for sound
> Special award for innovation

The competition results will be announced during the award ceremony held at SIEL/SATIS/RADIO 2008, on 21 October 2008.

During the preselection phase, the jury will pay attention to the project as a whole, to the creative process and to the technical resources available for the production. The main criteria are:

Creativity and artistic exploration
Relevant use of HD
Image and sound quality

The final jury, composed of VIPs from the audio-visual, artistic and media markets, will judge the artistic and technical merits of the competing projects. The jury’s decisions are supreme and final

When applying, each participant shall provide a DVD-Video for their competing programme. No other media or format will be accepted.
A 25p or 50i HDCAM tape is required from each programme taking part in the final selection, the competitors being responsible for copying the media. Masters are presented to the HD Film Festival at the participant’s cost, and will be returned during the first week of December 2008 at latest.
Any special care for screening must be specified with the application, as well as when sending in the master copy.
The Festival is only responsible for insurance on the media between their reception at the Club HD offices and their return to the owners. In case of loss, theft, destruction or any other harmful event, the Festival will be liable only for the cost of creating a new master copy. The Club HD will accept no liability for loss or damage suffered during transport

In order to be considered, all applications (DVD, application form, technical dossier and 15 euro payment to Le Club HD) must be sent to the Club HD, postmarked on 22 September 2008 at latest.
Application forms must be filled out and media correctly identified (DVD and box featuring participant name and film title), failing which competitors will be eliminated. The DVD-Video discs will not be returned after the competition, but rather archived by the Club HD.

Applications must be sent to the Club HD headquarters, at the following address:
Club HD « HD FILM FESTIVAL »
5, rue Victor Hugo
92310 SEVRES
France

For the 28 programmes taking part in the final selection, the HDCAM masters must be sent before 1 October, 2008, for competitors to remain eligible.

Information gathered by the Club HD are protected by the French law n° 78-17 of 6 January 1978, dealing with data privacy.
In accordance with this law, participants have a right of access, correction and opposition regarding their personal data, which they can exercise at any time by contacting the following e-mail address: contact@clubhd.org

The DVD-Video discs and all contents sent by preselected participants can be published (text, photos, video clips and others) as a part of the HD Film Festival promotion campaign. Therefore, each preselected participant grants a free license to the Festival, to SIEL/SATIS/RADIO and to its partners. This free, personal and non-exclusive license will allow publication, broadcasting, representation (including public) of the programme, exploitation of the photograph’s publication rights, and broadcasting a TV clip no longer than 3 minutes long as a part of the Festival’s communication to the press, television and Internet, including www.hdfilm-festival.com and www.siel-satis.com as well as partner’s websites, with no compensation.

The HD Film Festival organisers and their partners agree not to realise any profits off the aforementioned exploitations.

The competition results will be officially announced during a special event organised on the SIEL/SATIS/RADIO 2008. The 28 finalists, and especially the winners, will be screened fully or in part. The results will then be published on the Festival’s website,

 www.hdfilm-festival.com, as well as on partner websites and in specialised magazines.

Any decision made by the Festival’s organisation team or the members of the jury, whether during preselection or final choice of the award winners, are supreme and final.

The Club HD reserves the right to cancel the competition, or the awarding of a prize, in the event of an insufficient number of applications or of relevant projects.

The Festival, organised by the Club HD, located 5 rue Victor Hugo in Sèvres, is governed by French law. In the event of any litigation regarding the competition, all participants agree that conflicts will be resolved according to French law, under the jurisdiction of the commercial court of Nanterre.

This English version is not an official translation of the original French document, and is to be used for reference purposes only. In case any differences occur between the English version and the original French version, the French version will prevail